While we’ve been busy designing and building the website, hopefully you’ve had enough time to put together the content for your website. Think of the project as a newly built house, complete with plumbing and electricity, but missing all the furniture and decorations (the content). Content includes all the text, images, attachments, and any other information for your website.
How to Provide Content
Nearly everyone is familiar with Microsoft Word or similar word processing software. Using the site map as a guide, you can provide content for each of the pages outlined.
- Provide one file per page of content
- Embed links to existing web pages in the text.
- For links to pages that don’t yet exist or you that can’t link to directly, use square brackets [ ] or highlighted text to provide notes to the content managers or developers. This is avoid confusion with regular parathesis “( )” which may be mistaken for text.
- Organize sections of content into folders
Our favorite method is Google Docs (aka “Drive”), mostly because documents can be revised, marked up, and commented live without having to send files back and forth. It has all the same benefits of Word documents without the hassle.
Web development companies work with many customers at a time. That means we can easily get hundreds of emails a day. You can do us a favor by organizing content as best as possible.
- Send as much content as possible at once.
- Pick a branch of your site map and prepare all the content for that.
- Avoid sending multiple versions of the same document. Sometimes it can’t be helped, but your web developers will love you if you can. It will help avoid of mistakes and wasted time.
- Compress large numbers of files into a single zip file if possible.
- Use a file sharing service like Dropbox to share media. Photos, videos, and other files will easily exceed the attachment limit on most email services.
- Minimize emails with attachments. Refer to tip #1 and #2.
- Your content doesn’t have to be perfect the first time around. Content management systems will let you make edits to the content easily before and after launching the project.